INVENTORY CONTROL
Ink tracking system
Client · Digital UV Ink supplier · Delivered · 2025
A complete digital transformation for a UV ink supplier — turning chaotic paper-based stock tracking into a powerful, real-time inventory management system.
The challenge
Before this project, the team was relying on handwritten notes and spreadsheets to manage their stock and ink loans. Information was constantly outdated, stock counts didn’t match head office records, and staff were wasting hours trying to trace missing inks.
Head office was frustrated with the lack of accurate reporting, and the regional team was overwhelmed with manual record-keeping. They needed a modern, centralised system that could manage their entire ink flow — from stock arrivals and usage to customer orders and loan tracking — without disrupting their daily operations.
The system we built
We developed a secure, web-based application — InkFlow Connect — tailored to their exact workflow.
The system features:
Real-time stock management with color-coded dashboards showing ink levels, low-stock alerts, and incoming deliveries.
Ink loan tracking, allowing staff to issue, monitor, and return inks easily with full audit history.
Integrated customer and order management, with PDF and email export options.
User access control, ensuring data integrity and secure logins for different roles.
The solution syncs seamlessly between the regional branch and head office, providing accurate, up-to-date stock data for the first time.
Built using robust backend architecture and a clean, intuitive interface, the app gives staff complete visibility and control — replacing chaos with clarity.
The outcome
The impact was immediate.
Within weeks of rollout, Their inventory accuracy reached 100% — a first in the company’s history. Head office could finally verify that the regional stock matched central records, and staff reported saving hours of admin time every week.
The system has now become the foundation for further digital transformation. Plans are already underway to expand the platform to include:
Machine and parts cataloguing with barcode tracking
Job ticketing and service management
Full workflow automation for technicians and deliveries
What started as a simple ink tracker is now evolving into a complete operations management platform.
Screens from the build.
Inventory Management · Business Automation · Web App Development · Custom Software